Westbrook Village Technology Board Positions

Westbrook Village Residents

Please join us!   The Technology Club board works together very closely and helps everyone out to achieve the club’s goals.  To inquire about these positions or have any questions please email [email protected] or call us at 623-226-8120.  Thank you!

For the 2024-2025 year we will have three soon-to-be vacated positions:

President

Secretary

Magazine Article Coordinator

OFFICERS And Their DUTIES

1. The officers of The Club shall be the President, Vice President, Secretary, and Treasurer. Additional officers may be designated by The Board of Executive Officers.

2.The PRESIDENT or their designee shall:
a. preside over all general and special meetings
b. appoint all Permanent Committee Directors subject to The Board approval
c. appoint Ad Hoc Committee Directors subject to The Board approval
d. direct all activities of The Board and may call special board meetings, if necessary
e. make all official communications and requests to the ASSOCIATION Board of Directors, or appoint a representative, as needed
f. see that the Rules and Regulations are posted for the membership
g. supervise the timely filing of reports required by the ASSOCIATION
h. generate the Restricted Access Key List and keep it updated

3. The VICE PRESIDENT or their designee shall:
a. preside in the absence of President
b. succeed the President in the office due to a vacancy in that office
c. perform other tasks as assigned by the President

4. The SECRETARY or their designee shall:
a. record the proceedings of all meetings and give notice of all meetings for which attendance of the Board are required
b. retain correspondence and other administrative records for three years
c. retain permanent records for the life of The Club.

5. The TREASURER or their designee shall:
a. be custodian of all The Club funds
b. collect and disburse all The Club funds, deposit all monies in The Club bank account and keep a financial record of all The Club transactions
c. be responsible for preparing the Monthly and Annual Financial Reports
d. keep the financial records of The Club for seven years

6. All 4 Executive officers shall be elected by a vote of the general membership, and shall serve without compensation, for a two-year (2) term.
a. The President and Secretary positions will be elected for their two-year (2) term effective in even years.
b. The Vice President and Treasurer positions will be elected for their two-year (2) term effective in odd years.

7. Should an officer fail to assume office after an election, the unsuccessful candidate in said election receiving the next highest number of votes shall be deemed to be elected to the office. If no such candidate exists for that office, then a member shall be appointed to the officer position by The Board.

8. Any Officer or Director absent for more than two consecutive board meetings without due reason may be replaced by The Board.

9. The MAGAZINE ARTICLE COORDINATOR or their designee shall:
a. Create, edit, proofread Westbrook Village newsletter articles
b. Coorindate communications with the Board and website developer
c. Be a conduit for the club to the overall Westbrook Village administration